From experience, I have found a number of benefits from using this feature:
- the map provides a summary of the document, making the content easier to assimilate
- the document becomes much easier to navigate, it's contents are laid out on a single page
- detail can be hidden where not required or expanded where of interest
- the software provides alternative approaches to review and highlighting; ideas can be added; review comments; icons; highlighting
- the document can be filtered, provide a cut down version containing only the content of interest
- the document can be exported back to Word again, with filters, changes and mark ups added, providing a richer Word document for sharing.
I will use the rules to a complex game as an example. It's a 37 page document, with content in three columns per page. The table of contents runs to a page and a half, also in three densely packed columns. I've worked with business documents far larger this.
Now how would you get a quick impression of content and subject matter without printing and physically running over the document by eye?
Importing it into, say, MindManager or MindGenius, provides an instant overview. I am fortunate the document is well structured in terms of heading and sub-headings and makes good use of Word Styles (Heading 1, Heading 2 and so on).
Once in this form, I can begin editing, marking, flagging and filtering.
When I've finished I can either publish the map or export to Word. When I export to Word I can use the same template used to format the original document, thus retaining continuity of appearance.
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