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Thursday, 28 June 2012

Planning Effective Meetings - Ask Yourself ....

The success of any meeting you hold will depend largely on your preparation. In the heat of the moment it is very easy to call a meeting, get everyone together and then stumble through some unproductive conversation - a case perhaps.of 'Ready, Fire ....Aim'.

Even a few minutes spent considering what the meeting is about will help deliver an better outcome and greater satisfaction for those involved.  It is helpful to run through a few questions to help shape your approach.

First consider the purpose, attendees, expectations and ideas that need to be discussed.

Before the Meeting Ask Yourself

Then consider what style the meeting will take ... a consultation, a directive or something else?  How ill decisions be made ... a group vote or an executive decision?

Before the Meeting Ask Yourself 2

How will the key findings of the meeting be recorded and what do you anticipate the actions might be?

Before the Meeting Ask Yourself 3

Having thought through these questions it is always worth asking yourself, 'Do I still need a meeting?'.  The thinking you've just done may give you the answer you were seeking.

Before the Meeting Ask Yourself 4

These questions are available as a simple MindGenius map that you can use as a planning template.  The map also contains a planning worksheet that you can edit or print and use to make notes on. 

It is available from Biggerplate at Before the Meeting, Ask Yourself ....  The map can also be found in the Planning Effective Meetings Group at Biggerplate.  The group also has a MindManager version of the map.

Before the Meeting Ask Yourself 5

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If you would like to know more about MindGenius, do visit the web site and try the product free for 30 days.

Should you decide to buy MindGenius, Peace of Mind Blog can offer a 10% discount.  Just use the discount code at the checkout on the MindGenius web site or quote the code in any correspondence with MindGenius.

To claim the 10% discount please use the code:  MGELST

Monday, 18 June 2012

Running Effective Meetings

Running an effective meeting depends largely on two things:

  • What you do before the meeting
  • What you do at the very start of the meeting.

If you get these right, and you have invited the right participants, the meeting is more likely to achieve your purpose.

The last few minutes of the meeting should be used to consolidate and reinforce the achievements.

Four Key Steps

Running Effective Meetings 1

Running Effective Meetings 2

Running Effective Meetings 3

Running Effective Meetings 4

What is Your Role?

So, if you are calling a meeting, think about your role:

  • Before the meeting
  • At the start of the meeting
  • During the meeting ..... and ...
  • At the end of the meeting.

At each step, what will you do and what will you say?

A MindGenius map containing the above points is available at Biggerplate.  For this and other maps on effective meetings see the 'Planning Effective Meetings' Group.

Running Effective Meetings 5

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If you would like to know more about MindGenius, do visit the web site and try the product free for 30 days.

Should you decide to buy MindGenius, Peace of Mind Blog can offer a 10% discount.  Just use the discount code at the checkout on the MindGenius web site or quote the code in any correspondence with MindGenius.

To claim the 10% discount please use the code:  MGELST